Assistant Controller, ORES
Job Description
Job Title: Assistant Controller, ORES
FLSA Classification: Exempt
Reports to: Divisional Controller, ORES
Date: July 2022
About Oltmans
Established in 1932, Oltmans is a full-service general contracting company specializing in commercial and industrial construction. Our core values of integrity/ethics, quality, innovation and inclusion contribute toward making us a certified Great Place to Work® for the past three years and counting.
Summary
Supports the Divisional Controller and senior management of Oltmans Real Estate Services in a) overseeing the financial and accounting records of the properties managed; b) ensuring that the financial information provided to management and owners is of the highest quality possible and c) preparing annual tax returns for 50+ partnerships/LLCs.
Essential Duties & Responsibilities
- Perform bid reviews on ground up projects to assist estimating team with constructability and pricing.
- Collaborate with and participate in the design and construction process with the Oltmans Concrete estimators and Field Operations team.
- Prepare job start-up responsibilities which include but are not limited to; budget review, bid item uploads; review and execution of subcontract agreement, issuance of project specific subcontracts and purchase orders, formulate job tracking spreadsheets, prepare job contact list and confirmation of scheduling.
- Plan, organize and manage procurement of long lead material items or 3rd party engineering.
- Manage and recognize potential cost impacts arising from drawing changes, sequence, schedule, extra work items or other subcontractors.
- Track and manage list of change orders or potential impacts.
- Monitor and effectively partner with project team including: estimators, general field superintendent, on-site superintendent and accounting team to ensure project is constructed efficiently on time and under budget.
- Collaborate with operations team to discuss budget, schedule and logistics plan.
- Prepare and submit monthly forecasts and billing.
- Weekly project tracking of labor, material, and equipment usage.
- Supports the on-site construction activities by ensuring all responses to RFI’s, submittal approvals, and current drawings are on hand.
- Works with Insurance and Safety dept. to ensure subcontractor/vendor compliance.
- Maintains job files with submittals and RFI’s.
- Reviews and approves material supplier invoices designating activity phase codes.
- Assists in LEED documentation reporting.
- Review and finalize job costs creating historical cost comparisons.
- Review final performance of project with estimating team and upper management.
Supervisory Responsibility
Supports the Divisional Controller and senior management of Oltmans Real Estate Services in a) overseeing the financial and accounting records of the properties managed; b) ensuring that the financial information provided to management and owners is of the highest quality possible and c) preparing annual tax returns for 50+ partnerships/LLCs.
Position Type
This is a full-time in office position.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hand to finger handle or feel; reach with hands and arms; and talk or hear the employee frequently is required to stand and walk, open filing cabinets and bend or stand as necessary. The employee must regularly lift or move objects up to 10 pounds and frequently lift or move objects up to 25 pounds.
Education/Experience
- BS or BA required; Construction Management, or related field preferred
- A minimum of 5 years working on Industrial/Heavy Commercial projects
- A minimum of 5 years of concrete construction experience
- of 5 years understanding all phases of heavy concrete construction and administrative responsibilities.
- Concrete Estimating experience a plus
- A minimum of 5 years plan reading and understanding of specs.
- Microsoft Office (Word, Excel, Project, etc.)
- Working knowledge of Bluebeam, On-Screen Takeoff and Adobe or similar
- Familiarity with OSHA safety rules.
- Understanding of LEED guidelines.
- Must possess excellent verbal and written communication skills.
- Must possess strong analytical and problem solving skills.
- Must be self-motivated.
- Working knowledge of CMiC, Viewpoint or equivalent a plus.
- Must act in a manner of integrity which supports the company’s core values and commitment to quality